Alternatively, you can download the document by clicking here.

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Entry Process: Step One

Registrations are now closed.

Step One: Submit Entry Form

Registration to enter due: Friday 25th May 2012

Note: Your entry submission is not required at this stage

To register, you will need to complete an Entry Form and return together with the full entry fee to the South Australia Division office by 5.00pm 25th May 2012.  Note that registrations will only be accepted with payment, and that the entry fees are non-refundable.

It is essential at this stage that you provide details of the entrant organisation, together with all details of joint entrants or other parties who have made a significant contribution to the entrant project.  This will help to ensure recognition of all appropriate parties, and to prevent potential conflict of interest amongst members of the judging panel.

Online registration can be completed by clicking here.

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Entry Process: Step Two

Submissions are now closed.

Step Two: Submit Entry Submission

Entry Submission due: Friday 15th June 2012

Six copies of the Entry Submission in A4 size are required.

Each copy must include:

• Executive Summary - Include a summary of approximately 500 words, providing a description of the entry and the principal elements of its claim for engineering excellence. This material is a key element in the judging process.  Introduce your project then list each “feature of excellence”, in point format followed by a brief statement that explains the feature.

• Detailed submission - A written submission under itemised headings, addressing all seven Judging Criteria.  The submission may include drawings, pictures, photographs and other methods of illustration. As a guide the overall submission should be a maximum of 4000 words.

• Appendices (optional) - Supporting material such as additional photos, diagrams and published material may be included in appendices if this provides crucial information.  Entrants are however encouraged to keep this to a minimum.

• ePoster - One portrait ePoster as a PDF format.  Your ePoster should strongly represent the project and will form part of any exhibition for public viewing.  It will not be used for judging purposes and this will be for display purposes only.

The ePoster must include:
- Project name, location and entrant(s)
- Photographs, drawings, plans and text sufficient to describe the project.

Click here for a example of an ePoster

Additional Items:

Copies are required of each of the following, separate from the Entry Submission:
 

• Media Statement - A media release of 250 – 500 words describing your entry.  This will be copied for use in press releases prior to judging, promotional material and award announcements. The media release does not have to be a professionally prepared piece; it can be prepared in-house as long as it has the relevant information regarding your entry and company details for us to use.

• Principal Participants in Project - Please supply names, address and email for each person: Consultants, Project Managers, Contractors and Owners.

• Logos – A copy of the corporate logo(s) of primary and all joint entrants (electronic copy only).

• Photographs – 6 different colour photographs of professional presentation quality on CD in JPEG or TIFF format.  The photographs will be used in the audio visual presentation at the Awards Dinner and the Showcase booklet.

• Video / DVD footage – You are strongly urged to submit video footage.  Community impact of your project should be demonstrated if possible.

• Companies may provide, at their own discretion, a statement of approximately 200-250 words, for use in the yearly publication.

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Who Should Enter

Any company, individual or joint venture that has an engineering related project, product, process, report or other work, that they believe is an example of outstanding engineering practice and that meets the judging criteria is eligible.  The entered project should be complete in its entirety, or should have reached practical completion, successfully completed commissioning or final release for full production.  A project which is part of a larger undertaking should be sufficiently definable to enable the consideration of the merits of its engineering excellence.

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What Will I Receive Should I Win

• A prestigious trophy;

• A certificate of excellence;

• Recognition in front of fellow professionals and industry leaders at the Awards Presentation Dinner;

• The right to use the South Australia Engineering Excellence Awards 2012 logo on letterhead and other promotional material for two years following the Awards; and

• The right to enter the Australian Engineering Excellence Awards in Canberra.

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Conditions of Entry

• Engineers Australia South Australia Division reserves the right to publish in part or whole, material contained in entries, apart from material marked CONFIDENTIAL.

• Confidential information should be clearly marked CONFIDENTIAL and included only as appendices in the entry submission.

• Entrants may be required to be available for award presentations and media interviews.

• Entrants must own all intellectual property rights relevant to their entry and the Awards process.

• Submissions and supporting material will only be returned at the request of the entrant.

• Engineers Australia South Australia Division is not responsible for any loss or damage to submissions.

• Engineers Australia South Australia Division reserves the right not to allocate an award for a particular category.

• The decision of the judges is final and no correspondence concerning decisions will be entered into.

• Information about award winners will be strictly embargoed until the announcement at the presentation evening.

• The Chief Judge will determine the final list of categories once all entries are received.  The Chief Judge may request that a submission be entered into a different category than originally applied.

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Eligibility

• If the project is not located in South Australia, a significant component should be engineered in South Australia, or the engineering must be coordinated from South Australia.

• Projects must have been completed within a two-year period prior to the closing date of entry, Friday 25th May 2012.

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Categories

Project Management: managing a project or an engineering work that achieves client requirements in harmony with environment, business and community considerations, while meeting time, cost and quality targets.

Innovation/Research and Development: how innovative ideas are applied individually or as a team, including reviewing existing engineering knowledge, formulating new engineering ideas and concepts and testing and developing them by analysis or experiment.

Environment: engineering activities particularly directed to achieving sustainable solutions resulting in improvements to the quality of life, protecting our natural environment, assessing and mitigating environmental impact or remediating environmental damage.

Products and Manufacturing Facilities: an industrial product is defined as a device, assembly, process or system with substantial engineering content, which is inherently capable of replication. A product may be tailored to meet user requirements whilst retaining its essential function. Projects that undertake the development or upgrade of any manufacturing facility may be in any engineering discipline. This category provides for fields, which include mechanical equipment, chemical processes, bioengineering, ceramics, medical, fuel technology and includes products, materials handling equipment and asset management. This category also facilitates entries relating to plants such as oil refineries, gas processing plants, power stations, sugar mills, breweries, grain and cotton mills.

Resource Development: any resource development for commercial, industrial or other purposes that has a substantial engineering content.

Buildings and Structures: engineering products and building projects directed essentially to human functions other than industrial, including city buildings, housing developments, art galleries, museums, hospitals, retirement and resort villages, hotels, personnel transport terminals, in which engineering has a particular influence on the finished work.

Project Infrastructure: any engineering discipline that provides facilities or amenities for the use by, service of or to the community, including facilities for transport, water, sewage, energy, waste, chemical treatment, communications, defence, electricity and gas.

Reports, Procedures and Systems: reports covering engineering activities including development, feasibility studies, computer modelling, environmental impact, planning investigations, procedures and systems.

Control Systems, Networks, Information Processing and Telecommunications: products, projects and developments in control systems and networks, communications and information processing applications, applied successfully and involving a high level of engineering practice.

Small Business Ventures and Projects: an engineering organisation with five or less professional Engineers, in any field of engineering.

Please note that each submission will only be judged in one category.

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Judging Criteria

Upon receipt, each entry will be assessed to confirm the project’s eligibility to enter the South Australian Engineering Excellence Awards.  The principal entrant may be contacted to discuss the entry in greater detail.   Each accepted entry will be assessed by a panel of judges consisting of Engineers Australia members, industry leaders and community representatives.  Entries are judged against the criteria published in respect of each Award category.  In all cases judges will be required to judge for engineering excellence.  Any issues requiring resolution between panels will be referred to the Judging Review Panel.

Sound engineering practices/principles: design, use of materials, construction or manufacture is based on demonstrable sound engineering principles and practices.

Originality/ingenuity: significant original engineering application or ingenuity to achieve the best solution for the required specifications.

Adherence to budget and program: meets relevant budget parameters and timelines.

Extent to which the work has provided a safe and healthy working environment: for those directly or indirectly involved and members of the community in general

Actual or potential contribution of the work to the economy: contributes to the local, regional or national economy by, say, reducing whole of life costs or adding to the efficient use of existing engineering construction, manufacture, maintenance or application.

Impact of the work on the quality of life of the relevant communities: contributes positively to the communities using it in respect of, say, cost, time, environment or general amenity of the community.

Significance of the work as a benchmark of Australian engineering: sets new benchmarks or continues current high standards, thereby raising the standard and standing of Australian engineering.

Extent to which the work represents world best practice: can be matched against similar engineering achievements to represent world best practice.

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Jury Presentation Days

Week Beginning Monday 9th July 2012

Time allocated for each project team is as follows:
•    10 mins - Set up
•    20 mins - Presentation
•    10 mins - Q&A

Judges with recognised experience and expertise in the category will evaluate the submission.  You are expected to present your project to the jury as though you were making a formal presentation (the jury may seek further information from you).

This interview is your opportunity to highlight your project in its claim for excellence and PowerPoint slides are strongly recommended.  

Entrants need to bring their own laptop (please make sure your presentation is already loaded onto your laptop and ready to go).  A data projector will be made available for your use.  You may also be able to clarify any issues that the jury raises from your written submission.

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