Engineers Australia Nominations

Information about the nominations process for elections.

Please note nominations UK Chapter Committee Positions are now closed. Visit www.engineersaustralia.org.au/elections to find further information on the elections process.

 

Engineers Australia is an organisation where many members contribute their knowledge and time to provide leadership in many key areas. In accordance with governance processes, nominations and elections is your chance to get involved.

The call for nominations is held every year. Eligible members may nominate for Board Directors, Division Committees, College Boards and Engineering Heritage Australia's National Committee vacancies. Note that some exclusions to nominations may apply to some of the vacancies; this will be noted on this page at a later date. 

Voting is managed by an External Service Provider, BoardRoom Pty Limited, and the Returning Officer.

The Nomination period for all positions will operate from 9:00am AEST Tuesday 13 June to 5.00pm AEST Friday 28 July 2017.

The nomination process is online only. Candidates who are unable to complete the nomination process online should contact their Division Office for assistance. Please note the nominee must NOT be the same person as the proposer or seconder (where this is applicable).

To be eligible to participate in the 2017 elections, a member must:

(a) not be a Student, Companion or Affiliate member

AND

(b) not be in arrears, having either:

  • paid in full the applicable 2017-18 membership subscriptions (by 11 August 2017), or
  • made arrangements for periodic payments of their 2017-18 membership subscriptions, and these periodic payments due to date having been paid (by 11 August 2017),
  • been granted free subscriptions for 40 years of membership, or
  • been granted and paid in full, a concession for the 2017-18 membership subscriptions, or
  • been granted a full membership exemption from membership subscriptions, or
  • be an Honorary Fellow, or
  • had their 2017-18 subscriptions formally waived

(c) be a member of the Division in which the vacancy occurs (for Division Committee Elections)

A person is eligible to nominate as a candidate for the UK Chapter Committee if the person:

  • Is a voting member at the nomination closing time for the election
  • Has not been nominated for more than one other position or office in the same election (therefore only 2 positions can be held concurrently)
  • Is a member of the chapter at that time
  • Must have demonstrated experience as an office bearer or volunteer in Engineers Australia or similar professional association
  • Note tenure restrictions – 6 years in total (2 + 2 re-elections)
  • Must complete WHS Office Bearer Induction

There are 7 vacant positions advertised for this committee.
 

Please refer to the UK Chapter Committee Position Description.

Nominate for the UK Chapter Committee.  
 

Key Dates

Nomination period: Mon 4th – Wed 13th September

Election period: Wed 20th – Fri 29th September

AGM to announce results: Wed 4th October

Two director positions are advertised for election to the Board of Engineers Australia.

The election will be held at the National Congress meeting in Melbourne during November 2017.

Successful candidates will be appointed for a three-year term, from 1 January 2018 to 31 December 2020.

This nominations and election process is under the oversight of a joint Board - National Congress Nominations Committee, which will remain at arms-length from all candidates throughout the nominations and election period.

Please refer to the Director Skills and Attributes and Candidate Brief.

Nominate for a Board Director Position

If you have any questions, please email elections@engineersaustralia.org.au.

Pursuant to a National Congress decision on 18 May 2017, there are no delegate vacancies going to nomination and election this cycle. 

A person is eligible to nominate as a candidate for a Division Committee if the person:

  • Is a voting member at the nomination closing time for the election
  • Has not been nominated for more than one other position or office in the same election (therefore only 2 positions can be held concurrently)
  • Is a member of the division at that time
  • Must have demonstrated experience as an office bearer or volunteer in Engineers Australia or similar professional association
  • Note tenure restrictions – 6 years in total (2 + 2 re-elections)
  • Must complete WHS Office Bearer Induction
     
Division Committee Vacant Positions Nomination Form
Canberra Division 3 Nominate for a Canberra Division Position
Newcastle Division 5 Nominate for a Newcastle Division Position
Northern Territory Division 9 Nominate for a Northern Territory Division Position
Queensland Division 3 Nominate for a Queensland Division Position
South Australia Division 4 Nominate for a South Australia Division Position
Sydney Division 4 Nominate for a Sydney Division Position
Tasmania Division 4 Nominate for a Tasmania Division Position
Victoria Division 6 Nominate for a Victoria Division Position
Western Australia Division 3 Nominate for a Western Australia Division Position

 

 A person is eligible to nominate as a candidate for a College Board if the person:

  • Is a voting member at the nomination closing time for the election
  • Is a Chartered member of the College at that time
  • Must have demonstrated experience as an office bearer or volunteer in Engineers Australia or similar professional association
  • Note tenure restrictions – 6 years in total (2 + 2 re-elections)
  • Must complete WHS Office Bearer Induction
  • (Vacancy is not Division specific)
     
College Board Vacant Positions Nomination Form
Chemical 2 Nominate for a Chemical College Board Position
Electrical 2 Nominate for an Electrical College Board Position
Environmental 2 Nominate for an Environmental College Board Position
ITEE 1 Nominate for an ITEE College Board Position
Mechanical 3 Nominate for a Mechanical College Board Position
Structural* 1 Nominate for a Structural College Board Position

 

*The Structural College Board is focussing on the provision of Continuing Professional Development (CPD) and encourage nominations from:

  • Female members and members from diverse cultural backgrounds;
  • Members, including technologists and associates, who have involvement with Division Branches/Panels to nominate, particularly the WA Division; and
  • Members working in the heavy engineering/industrial sphere.

A person is eligible to nominate as a candidate for the National Committee of Engineering Heritage Australia if the person:

  • Is a voting member at the nomination closing time for the election
  • Is a Chartered member of the College at that time
  • Must have demonstrated experience as an office bearer or volunteer in Engineers Australia or similar professional association
  • Note tenure restrictions – 6 years in total (2 + 2 re-elections)
  • Must complete WHS Office Bearer Induction

There are 6 vacant positions advertised for this committee.

Please refer to the EHA Position Description

Nominate for an Engineering Heritage Australia National Committee Position

What happens if insufficient nominations are received to fill the number of vacant positions?

If only 3 nominations are received for 4 vacant positions, then the 3 nominees are deemed elected provided they meet the eligibility criteria. The fourth position is filled by a casual vacancy process.

 

What if a Division wants a disproportionate number of appointed as opposed to elected positions?

EA General Regulations 4.04 (3) states that: "At any time, a majority of the members of the Division Committee must be members elected to the Committee."

 

How are the President, Deputy President and Past President positions classified?

The positions of President, Deputy President and Past President are appointed by the Division Committee in office.

 

Some members have more than one e-mail address. Which one is selected for electronic voting?

The most current e-mail address registered for an individual member is the one that is initially selected as the preferred e-mail address for electronic voting purposes unless otherwise specified.

If an e-mail to this address bounces, then the other e-mail addresses are used in succession. If the e-mail(s) sent to the member's listed e-mail address bounces, a postal vote is subsequently sent to the member concerned.

 

What is the process for determining the order of candidates' names on the ballot paper?

The order in which candidate names appear on the ballot paper is determined randomly by the external service provider. The process for random determination of the order of names on the voting form is observed by nominees of Engineers Australia.

 

Are candidates able to appoint scrutineers?

  • A candidate may, in writing in a form approved by the returning officer, appoint a person to be a scrutineer for the candidate.
  • A scrutineer is entitled to be present at and observe the opening and counting of the paper votes, and to view the total number of votes cast electronically.
  • A scrutineer may request a demonstration of the electronic voting system but only once.
  • The returning officer must not give a scrutineer access to the individual votes used to constitute the total number of votes cast electronically.
  • A decision of the returning officer on matters relating to the scrutiny is final.

 

How are postnominals treated in candidate statements?

The postnominals appear on the electronic and printed forms of the Candidate Statements but are not shown on the Ballot Papers.

At the time of nomination, a candidate's title and preferred postnominals as reflected in the Engineers Australia membership register will be used and are not counted in the 500-word limit.

Candidates wishing to include additional postnominals will need to show them in the statement itself. Additional postnominals will be counted in the 500-word limit.

 

Why is there a word limit for candidate statements?

Candidate statements are included in the ballot paper. Standardisation of candidate statements satisfies ballot paper formatting and printing requirements.

The variety and voluminous nature of some candidate statements render them unsuitable for inclusion on the ballot paper. With an ever increasing number of candidates for some positions, the word-limit for candidate statements will be kept under review.

 

Board director positions are quite different to the other positions. Why are they being advertised together?

Any voting member may nominate for election to the Board, and it's more member-friendly to include the call for nominations at the same time, rather than in a separate communication. The nominations and election processes are quite different - refer to the Director Candidate Brief.

 

My query on board directors isn't in this FAQ list. How do I get an answer?

By email to elections@engineersaustralia.org.au with the subject header "Director Candidate Query". The query topic may be used to update the general Director Candidate Brief.

 

Not sure if you meet the criteria?

Email elections@engineersaustralia.org.au with your query​​​​​​

Engineers Australia will make every endeavour to adhere to the procedures in this candidate brief but reserves the right to revise the procedures at its sole discretion. Any changes will be designed to minimise inconvenience to candidates.

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