What is Chartered Evidence?
Evidence can be a combination of emails, minutes, drawings, plans, charts, reports, risk assessments, written narratives, presentations or other documents which show your engineering work and that prove you undertake the requirements of the Chartered Competencies for your Occupational Category and Areas of Practice.
Your Chartered Evidence will also include your CV and Continuing Professional Development Log.
What Evidence may be appropriate for each Element of Competency?
What will Engineers Australia look for in the Evidence provided?
‘What does this piece of evidence actually tell me?’ Evidence should demonstrate that the specific problem or situation or piece of work has actually and personally been done by the candidate in claiming competency, not that it is just a representation of what might have been done in a hypothetical situation.
The evidence should be sufficient to demonstrate that the outcomes are repeatable and not the result of a happy accident.
The evidence presented should focus on the personal competency demonstrated by the candidate, not by the candidate’s team members, and not by somebody else.
Historical evidence may not relate readily with the competency standards in use. Currency implies that the evidence is such that it can readily be related to the appropriate competency Element. Generally, the work conducted in the past 8 years will be sufficient to demonstrate competence. If you need to go back past 10 years, it is advised to contact an Assessor first as to whether the experience would be acceptable as evidence for demonstrating competence.
There must be enough evidence of sufficient quality to allow an assessment of competency in the Occupational Category of the candidate. The Engineering Problems or Activities dealt with, must be ones that are appropriate to the Areas of Practice and you all aspects of what each competence means in practice should be addressed.
What are Industry Review Evidence Statements?
When completing the Industry Review component of the Chartered application process, you will need to provide a short statement (max 1500 characters) that briefly describes the type(s) and content of the evidence you think you have for each particular Chartered Element of Competency. Your statement must also give context as to what your role or link to the evidence was and why you believe that evidence is sufficient to show your competence.
These statements will need to be sufficient to assist your Reviewers to make their judgement on your competency, and for Engineers Australia’s Assessors to use in their Evidence Discussion with you once you apply for Chartered.
Creativity and Innovation
I always strive to provide innovative and creative solutions to engineering issues for the purpose of cost effectiveness, durability and design longevity and ease of construction. Supporting steel piles were badly deteriorated at the water intake pump station. As an alternative to decommissioning the structure and constructing a new one, I provided an innovative solution which treated the piles in situ and thus saving cost, time and ensured operation continuity. The design drawings for this project can be supplied as evidence.
I can provide a lessons learnt report for earthwork activities that I prepared which identifies tender deficiencies and proposed learnings to prevent the failure from occurring again.
What is the Evidence Discussion & when does it happen?
The Evidence Discussion happens after you have enrolled and made payment for your Chartered Application. One of our Assessors will review your Self Assessment and Industry Review results along with your CV and CPD Log as well as consider the Areas of Practice you are seeking for Chartered. They will then contact you to have a phone discussion about the evidence you have indicated in your Industry Review and what may be appropriate for you to provide to Engineers Australia for formal Assessment. It is your opportunity to ask questions and to seek clarification on evidence expectations. You can also raise any issues you may have in providing evidence, maybe due to privacy or access concerns and how you can still provide some form of documentary evidence for Assessment. If you were unable to secure an Industry Reviewer, then the Assessor will also raise with you any additional evidence or verification required so they can undertake your Chartered assessment.
This discussion will happen up to 3 weeks after completion of your Chartered application enrolment. Our Assessors will attempt to call you a number of times, but if they cannot reach you within the three week period, they may only forward written comments instead based on what they have received from you rather than what may have come out of a discussion.
It is your responsibility to take detailed notes. Once your Evidence discussion is complete, you will receive a notification to access your Application Dashboard to upload your Evidence. Any brief comments based on your discussion or otherwise, provided by the Assessor will be visible on the Evidence Summary page within your Evidence Upload Task list.
When do I provide my Chartered Evidence?
Your Chartered Evidence starts with your Industry Review and provision of your CPD Log and CV at enrolment. However, you only provide the actual documents to show your competency against the Chartered Elements of Competency following your Evidence Discussion.
You should be collating Evidence documents right from when you begin your Self Assessment into a “Portfolio” which you can then utilise to select appropriate documents to reference in either your Evidence Statements and then if appropriate to have ready for upload for Assessment.
Writing a Narrative as Chartered Evidence
If you do not have access to documents relating to a piece or pieces of work that you think is the best example to demonstrate your competence, you can prepare a written narrative to describe the work undertaken. This narrative should be approximately 500 words if covering only one Element of Competency. If covering more than one Element of Competency then not more than 1500 words. It is unlikely that our Assessors will accept one narrative covering all 16 Elements of Competency.
In writing the narrative, please give basic details such as project titles and dates and then clearly describe the piece or pieces of work with a focus on what YOU did within that work and therefore why that work shows your Competency as appropriate to the requirements of the Elements being claimed.
Please write the narrative in Word and upload as a document as you would other Evidence documents.
How to use my eChartered ECCs in my new Chartered application
If you have Engineering Competency Claims (ECCs) that you completed and had assessed as Competent during your eChartered application, you can use these to fulfil the evidence requirements for your new Chartered application.
For the Industry Review: For the Competencies where you have an eChartered ECC, your Evidence statement can be words to the effect “ECC for this competency submitted and assessed as Competent in eChartered on (insert date). My IPPR from eChartered will be provided as evidence”. You can then mark these Competencies as “No Industry Reviewer available”. Make sure your rating is Functional or above!
For the Evidence Discussion: Have your IPPR on hand to discuss details with the Assessor as needed.
For Evidence Upload: Follow the system instructions to upload your IPPR as the evidence document for the relevant Competencies. Each Competency, your comment can be words to the effect “ Refer to Page (insert page number) of my IPPR for details of my ECC for this competency and assessment made”
Please note that the Assessor may ask for additional evidence or alternate evidence from the ECC where appropriate (ie for a new Area of Practice or where the ECC example used is greater than 10 years ago)
Your Evidence & Privacy
Engineers Australia will to the best of its ability keep any evidence you provide to us for Assessment secure and will only use evidence provided for the purpose of conducting the Chartered Assessment. We recommend that you consider what you provide to us and redact information as necessary. Please remember in most cases we only require an extract or section of an overall document or image – enough to show your competency. You need to ensure that you either own or have the right to use any copyright or confidential material included with your application and that you are not infringing anyone’s intellectual property rights by submitting the content to Engineers Australia. You will also need to confirm that you have not disclosed the personal information of any third party (as defined in the Privacy Act 1988 (Cth)) except where express consent has been provided by the relevant individual or organisation.
Please click here for a sample letter that you may wish to use to obtain necessary permissions before you submit your evidence to Engineers Australia.
Remember that when seeking your permission it is important to specify the details of the material you want to use and the purpose, and to ensure permission is received in writing (email is acceptable). You should retain a copy of permissions received for your reference and also to produce if asked by Engineers Australia or the owner of the material. You need to comply with any conditions imposed by the owner of the copyright or confidential material in granting you permission to use. You should also acknowledge the source of the material in your submission.
Engineers Australia, on request, can securely destroy any evidence provided to us when it is no longer required for the Approved purpose.